Privacy policy

All HRsync products, including the hrsync.io website, are protected by copyright. HRsync produced this Privacy policy in accordance with its dedication to your privacy on websites and marketing activities, including the HRsync.io product department. The following describes HRsync's information collecting, distribution, and protection procedures.

1. AGREEMENT

If you do not agree to the terms of this Privacy Policy, please do not visit or use HRsync's websites. To stop receiving marketing materials from HRsync, please click on the following link to unsubscribe.

2. INFORMATION GATHERING

HRsync gathers information to provide better services to its users and better understand the visitors to its websites and the material that interests them. HRsync collects information in the following ways:

The information you provide: This includes details you voluntarily submit, such as your name, email address, role, and communication preferences, when subscribing to our newsletters or receiving marketing from HRsync and its partners. If you have requested information from us or your employer has purchased our services, you may receive marketing communications from HRsync.
Information from website usage: We collect data on how you interact with our websites, including IP addresses, browser types, ISPs, referring/exit pages, platform types, date/time stamps, click counts, domain names, and the country or state of our visitors.
Location information: When you use our websites, we may collect and process your location data using various technologies and tools.
Aggregated data: We may collect statistical or demographic information that does not directly or indirectly identify you unless it is aggregated with personally identifiable information. Aggregated data is used for a variety of purposes and is not considered personal information by law unless it is linked to identifiable data.
Technical data from third parties: We may collect technical information from third-party analytics providers, advertising networks and search information providers.

Please note that, except as required by law, HRsync websites do not collect sensitive personal information such as race, ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, health information, or genetic and biometric data. We also do not collect information about criminal convictions or offenses.

As HRsync, we will use your personal information only for the purposes for which it was collected unless we determine that it is necessary to use it for a related purpose. If we need to use your information for an unrelated purpose, we will inform you and explain the legal basis.

3. INFORMATION EXCHANGE

HRsync may share your personal information with the following types of recipients:

Group companies and partners: Our affiliated companies, professional advisors, third-party service providers, and partners who assist with data processing services. These parties may help with tasks such as delivering services, providing functionality, or enhancing the security of HRsync websites. They process personal information for the purposes outlined in our Privacy Notices or communicated to you during data collection. A list of our current group companies is available upon request.
Legal and regulatory organizations: We may disclose your information to law enforcement agencies, regulatory bodies, government agencies, courts, or other third parties if we believe it is necessary for (a) compliance with applicable laws or regulations, (b) establishing, exercising, or defending our legal rights, or (c) protecting your vital interests or those of others.
To any other person with your permission to disclose.

4. LEGAL BASIS FOR PROCESSING

If your personal information is protected under EU data protection law, the legal basis for HRsync to collect and use it will depend on the nature of the information and the specific circumstances of its collection.

However, HRsync will typically acquire personal information from you only if:

It is required to complete a contract with you.
The processing is in its legitimate interests and is not outweighed by your rights.
It has your agreement to do so.

If you have any questions or want further information about the legal basis on which HRsync collects and uses your personal information, please email us at contact@hrsync.io.

5. INFORMATION UTILIZATION

HRsync collects information through this Privacy policy to improve business decisions, support your chosen activities, and deliver high-quality solutions and services. Your location data may be used to personalize your experience on HRsync websites, while non-personal data may be utilized to enhance website functionality. Your IP address may also be collected for website diagnostics and administrative purposes.

To determine the appropriate retention period for personal information, HRsync considers the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which HRsync processes your data, and whether it can achieve those purposes through other means, and the applicable legal requirements.

6. INTERNATIONAL TRANSFERS

HRsync, information is processed on servers in many countries around the world, and you consent to your personal information being processed on a server located outside the country in which you reside. These countries may have data protection laws that are different from the laws of your country (and, in some cases, maybe less protective). However, HRsync has taken appropriate safeguards to require that your personal information will remain protected by this Privacy policy, including utilizing the European Commission's Standard Contractual Clauses for transfers of personal data between its group companies, which requires all group companies to protect personal information being processed from the European Economic Area to an equivalent standard to that required under European Union data protection law.

7. INFORMATION SECURITY

HRsync safeguards your personal information with the same measures used to protect its other confidential data. This includes storing it on secure servers accessible only by authorized HRsync personnel and encrypting it to prevent unauthorized access. Additionally, HRsync has established procedures to address any personal information breaches and will notify you and relevant regulators of such incidents when required by law.

8. MARKETING

As stated above, HRsync will collect and utilize your information for marketing purposes. Your information will be saved in our CRM system. We will use your information to notify you about HRsync products and services that we believe may be of interest to you and to send you newsletters. We will gather information about your responses to our emails and interactions with you for analytical reasons to make future marketing decisions. If you want us to stop collecting and using this information, simply click the link.

9. LINKS

HRsync websites may include links, plug-ins, and applications that direct you to third-party websites. Third parties may collect or share your data by clicking on or enabling these links. HRsync does not control, nor is it responsible for, the content, privacy policies, or reliability of these third-party sites. Once you leave HRsync’s website, we recommend that you review the privacy notices and policies of each website you visit.

10. YOUR DATA PROTECTION RIGHTS

If your personal information is protected by EU data protection law. In that case, you have certain rights that you may exercise by contacting HRsync using the details provided under the "Contact Details" section below:

You may contact us if you wish to access, correct, update, or request the deletion of your personal information.
You also have the right to object to processing your personal information, request restrictions on its processing, or ask for its portability by contacting HRsync.
You may opt out of HRsync's marketing communications at any time by clicking the "unsubscribe" or "opt-out" link in the marketing emails or through the appropriate opt-out mechanism for non-email marketing.
If HRsync processes your personal information based on your consent, you can withdraw your consent at any time. This will not affect the lawfulness of processing conducted before your withdrawal or any processing based on legal grounds other than consent.
You have the right to complain to a data protection authority about HRsync's acquisition and use of your personal information. For further information, please get in touch with your local data protection authorities.

You will not be charged a fee to access your personal information or exercise your rights. However, HRsync reserves the right to charge a reasonable fee or decline to comply if your request is unfounded, repetitive, or excessive. HRsync aims to respond to all valid requests within one month. If your request is particularly complex or if you have made multiple requests, the response time may be extended. In such cases, HRsync will inform you of any delays and update you on progress.

11. COOKIE POLICY

When you visit HRsync sites, various suppliers may place cookies, tags, pixels, and similar tracking technologies ("Cookies") on your device, browser, or webpage. These cookies help personalize your experience (e.g., setting language preferences), understand usage patterns, and enhance the functionality, security, and performance of the HRsync Sites.

HRsync sites use different types of cookies for different purposes:

Required cookies: These cookies are essential for navigating HRsync websites and using key features. Without them, some services, such as adding items to the shopping cart of an online store, cannot function.
Performance cookies: These cookies gather information about how you use the site, such as the browser and operating system, the website you visited before, the number of visits, average time spent, and pages viewed. They do not collect personal information but provide aggregated data to improve website usability and your overall experience.
Functional cookies: These cookies remember your choices, like your username, language preference, or region, to offer more personalized features. They may also retain settings like text size or font changes and provide services you request, such as playing videos or commenting on blogs. The information collected by these Cookies is often anonymized and does not track your activity on other websites.

HRsync may also enable third-party service providers to place performance and retargeting Cookies, such as Google Analytics, Google reCAPTCHA, Yandex Metrica, LinkedIn Insight Tag, Google AdWords, Facebook Pixel, Amplitude, Hotjar, Visitor Queue, Marketo Munchkin, etc. These Cookies collect data about your activities on HRsync Sites and other websites you visit. The information gathered is used to deliver ads tailored to your interests (behavioral advertising) and to track and assess the effectiveness of the ads and website traffic. As a result, you may see ads based on your previous visits to HRsync Sites displayed through networks like the Google Content Network (GCN). For more details about these Cookies, please refer to the respective third-party websites.

If you disagree with the specific uses of cookies described above, you can manage your preferences through your browser settings or choose not to use HRsync Sites. While rejecting cookies via your browser settings will still allow you to use the HRsync Sites, some functionality and areas of the site may be limited. Since the method for turning off cookies varies between browsers, please refer to your browser's help menu for detailed instructions on managing cookie settings.

You may also learn more about and opt-out of certain tailored ads (behavioral advertising) by visiting the Digital Advertising Alliance-US, Network Advertising Initiative, Digital Advertising Alliance-Canada, European Interactive Digital Advertising Alliance or by exploring the website www.aboutcookies.org. For mobile apps, you can adjust settings on your device. Additionally, you can modify or opt out of your Google Display Network ad preferences at http://www.google.com/settings/ads/.

Do Not Track: HRsync sites are not currently set up to recognize or respond to "Do Not Track" signals from browsers. If you have questions about this Cookie Policy, please contact HRsync using the details below.

12. POLICY CHANGES

HRsync reserves the right to modify or update this Privacy policy at its discretion from time to time. Any changes will be posted here or on other areas of the HRsync websites. By continuing to use HRsync websites, you agree to accept any updates to the policy.

This version was last updated on 28 October 2021. Previous versions are available upon request by contacting HRsync.

13. CONTACT DETAILS

Ensuring that the personal information HRsync holds about you is accurate and up to date is essential. Please notify HRsync of any changes to your personal information during your relationship with the company. If you have any questions about this Privacy policy, the practices of HRsync websites, or your interactions with HRsync through its websites, please feel free to contact us.